Camera-Ready Copy

The term camera-ready copy refers to the final proofs sent to the printer. The printer literally photographs these proofs with a camera to create film negatives. These negatives are then used to create printer's plates.

The following suggestions are designed to help you prepare camera-ready copy for your text or supplement. It is important that you submit a sample chapter (or preferably two) once you've begun work on your project. We will evaluate the sample chapter to make sure it will reproduce to our standards. This will ultimately result in a text or supplement of superior quality.

PREPARING THE MANUSCRIPT
  • Camera-ready copy should be submitted on 8.5 x 11-inch white paper of good quality (standard photocopy paper is fine). Be careful to use paper that will not smudge easily.
  • The final camera-ready copy should be single-spaced, using a standard indent for paragraphs. Use only one side of the paper.
  • Use margins that will correspond with the trim size specified by your editor at Allyn & Bacon. (Click here for margin guidelines for each trim size.) Line lengths should be kept fairly uniform, and you should not exceed the maximum measure specified by the trim size. If you would like to use larger margins on your page, feel free to discuss this with your editor.
  • Check with your editor about the maximum page length for your text or supplement.
  • Be careful that type is not smudged or broken. The same density of black should be maintained throughout the text. A laser printer (or least a printer with high-end letter quality) with a new cartridge should be used to ensure optimum quality of your typescript.
  • Use the same typeface throughout. If there are multiple authors submitting camera-ready copy for selected chapters or sections, it is important that the type appear uniform throughout.
  • The size of your typeface should be in the 10 - 12 point range. (This will be evaluated in your sample chapter.)
  • Your text/supplement should include a title page, table of contents, and preface. Do not number these pages; begin numbering with the first page of text page "1." Please ensure that the table of contents precedes the preface. Our production staff will create a copyright page.
  • When submitting your camera-ready manuscript, you should also submit your text/supplement on disk, with information on which word processing program was used.


CORRECTIONS
  • If a word or phrase needs correction, output a clean copy of the entire camera-ready page. Neither handwritten changes nor typed "inserts" are acceptable.
  • Opaquing correction fluid ("liquid paper" or "white-out") is not acceptable, as this substance will create shadows when the pages are photographed.
  • It is not acceptable to use clear tape (such as Scotch tape) to paste down a correction. If you cannot output clean copy and must paste down a correction, please see Paste-Up for guidelines.


RUNNING HEADS AND FOLIOS (Page Numbers)
  • The running head is the chapter title, or part/section title, which is typed at the very top of the page to indicate to which chapter the page belongs. Copy for the running head should include the text title on the left (even-numbered) page, and the chapter number and title on the right (odd-numbered) page. A running head should be flushed to the outside of the page (flushed left on an even-numbered page, etc.).
  • Folios (page numbers) should be positioned in the top corners of the page. Even-numbered (left) pages should have the folio in the top left corner of the page, while odd-numbered (right) pages should have the folio in the top right corner of the page.
  • Unless otherwise specified by your editor, folios should always be arabic numbers. Roman numerals should only be used in the "front matter" of the text or supplement (i.e., the table of contents and preface). This material will be folioed by our production staff.
  • Part Openers and Chapter Openers (initial pages) should not have running heads. The page number should be positioned in the bottom center of the page.
  • If you are preparing a saleable item (a book or study guide), Part Openers and Chapter Openers should fall on the right (odd-numbered) page.

Please note: For non-saleable items (instructor's manuals, test banks, etc.), you should not follow the above instructions for part openers and chapter openers. In preparing a non-saleable item, you should use every page, regardless of where these openers fall.


PASTE-UP
If your manuscript requires any special material (for example, camera-ready art from another source) that you cannot prepare directly on your manuscript, you may need to add this material by hand. To do this, please follow these guidelines. (It is important to send a sample of your paste-up to your editor to ensure that you are preparing it correctly.)

  1. You must first start with clean camera-ready copy.

  2. Neatly cut out the image you want to paste on your page.

  3. Do not allow too much space around your paste-up copy on the final page, but do leave enough space so that your added material does not appear crowded.

  4. Use either rubber cement or a Glue Stick to mount your paste-up copy. Make sure that all edges, and especially corners, are secured completely. Take the time to remove any residue from the glue or rubber cement which might result after positioning your copy on the page.

  5. Do not use clear tape (such as Scotch tape) to mount added material. If you want to mount material using tape rather than rubber cement or a Glue Stick, the only acceptable tape to use is a white Correction/Cover-Up tape (you should be able to find this kind of tape at any office supply store).

Please note: If you are an Allyn & Bacon textbook author, you may notice that these instructions for paste-up are different than for the preparation of tearsheets for a non-camera-ready text. These directions should be followed only for your preparation of camera-ready supplements.


TEXT ADDITIONS
When your camera-ready copy is complete, double-check every page for correct page numbering and running heads. Be sure that there are no missing pages.

In the event that you need to make additions to your text before submitting the final copy to us, all page numbers for the addition must be redone.

Please don't hesitate to share any questions or concerns with the Editor or Editorial Assistant working with you on your project. We are pleased that you have chosen to dedicate your time and expertise to create a quality text, and we look forward to working with you toward that end.

 
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