Chapter 18
Responding to the Sponsor's Decision

Chapter 18 prepares you to negotiate an award with the sponsor and to take the preliminary steps to implement your proposal. If your proposal is rejected, this chapter gives you advice on what you should do to prepare for resubmission.

Learner Outcomes

After completing this chapter, you will be able to

  1. Negotiate an award with the sponsor

  2. Determine the appropriate next steps to implement your proposal

  3. Identify the required changes to your proposal and resubmit it

  4. Build a working relationship with the sponsor

Key Terms

"Best and final" presentation—Organizations on the short list are often asked to make a "best and final" presentation in which they answer additional questions posed by the sponsor and make a formal oral presentation on their proposals.

Short list—A short list consists of the top contenders for awards. Often organizations on the short list are asked by the sponsor to answer additional questions, to make a presentation, and/or to host a site visit.

Site visit—A site visit is a visit made by a sponsor to your nonprofit to meet with the proposed project personnel, to visit your facilites, and to learn more about your organization and its capabilities before making an award.

Workplan—The workplan is your plan for how you will manage the project, and it includes a detailed budget and schedule, which (when approved) becomes your project plan for that year. An annual workplan is usually required for multi-year projects.

Summary

After you submit your proposal, it may take a few weeks to three months to receive a decision from the sponsor. If you are awarded a grant, you will want to meet with representatives of the sponsor to negotiate the award, to work out the details for transferring funds, to find out about the reporting requirements, and to thank them for the award. You will want to gather all of the detailed information you generated while writing your proposal from your electronic or print notebook to help you develop the implementation plan for the project. If you are not awarded a grant, then you will want to thank the sponsor for reviewing your proposal and ask for copies of the reviewers' comments. After all the work you have done on your proposal, you will want to revise and resubmit it either to the same sponsor or a different one. Some sponsors have a waiting period before you can resubmit, so you will want to ask about the resubmission policy for your sponsor.

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